Hanover Community Players General Covid-19 Safety Plan Updated
UPDATED JUNE 1, 2022
1. HCP Communication and Training to Prevent COVID-19 Exposure
Monitoring for updated and new information
- The Board will monitor Ontario.ca and the Grey Bruce Public Health website for any updates including a verification of the current local stage and any new public health recommendations or Section 22 information.
- The Chair will maintain a current understanding of all relevant COVID-19 regulations and local by-law requirements.
- The Chair will update the Board of any relevant updates that impact current and future operations.
- If changes in protocol are required, it will be communicated to the HCP members impacted by the changes.
HCP Training as necessary
- HCP members will be trained on how to complete new activities required to prevent the spread of COVID-19 in the rehearsal hall and theatre.
- HCP members will be told not to come to rehearsals/performances if they are sick. They will be provided with information about what to do if they develop symptoms, where the online self-assessment tool can be found, and who to contact if they should need to inform us.
- HCP members will be trained on the screening process that is required prior to entering the rehearsal hall/theatre.
Communication with guests
- Any notices required by public health or other government regulations are printed and posted visibly.
- The Board will ensure the website is up to date when there are changes to how events are being operated.
- Information and requirements regarding COVID safety in the theatre will be provided to guests through our online booking system when they purchase tickets.
2. HCP and Audience COVID-19 Screening
HCP Screening Process
HCP is monitoring the Ontario Government and the Grey Bruce Health Unit and following their advice with regard to proof of vaccination and masking as of March 21, 2022.
Screening Audience Members
- It is the responsibility of audience members attending to screen themselves and only enter the facility if they screen successfully.
3. Transmission Prevention
Maintain Physical Distancing
- Tickets once again can be purchased through our online ticketing platform. Tickets may be purchased in person in the Box Office prior to performances, following government guidelines in place at the time of the production. Audience members are encouraged to not print tickets, and instead show their electronic ticket at the time of entry to the theatre if possible.
- Seats will be pre-assigned at the time of ticket purchase.
- The number of tickets available for purchase will be determined based on allowable audience sizes per provincial and regional regulations and signage will be posted at the entrance to the theatre indicating maximum capacity.
- Intermissions will take place.
- There will be a minimum of 6 feet between the front of the stage and the first row of audience seating.
- Audience members are not permitted on the stage or in any backstage space.
Transmission from surfaces and objects
- All commonly touched surfaces and shared areas will be cleaned at minimum at the start of the day, and in between performances, using Health Canada-approved cleaning and disinfection products.
Hand and respiratory hygiene
- Hand sanitizer stations will be available at the entrance and in high traffic areas for HCP members and audience members.
- Public health posters on washing hands and on cough and sneeze etiquette will be posted in each washroom.
4. Response Protocol for a Potential Case/Suspected Exposure
Procedure if someone becomes ill in the theatre
- HCP Members should notify the Production Manager or Stage Manager if they start to feel COVID-19 symptoms or if they notice someone else showing symptoms. The individual should leave the theatre as soon as possible and seek advice from a doctor, Telehealth or Public Health. The Production Manager and Stage Manager will consult with Public Health on recommendations based on the symptoms experienced. Appropriate notifications will be made based on the situation.
- Call 911 if a person is experiencing severe and potentially life-threatening symptoms, such as difficulty breathing.
- If an audience member becomes ill, they should leave the theatre as soon as possible and seek advice from a doctor, Telehealth or Public Health.
5. Management of Changes – Prevention of New Risks
In the event the COVID-19 related changes to workplace practices and requirements presents new risks for HCP members or guests, we will continue to gather information regarding any additional new challenges presented by COVID-19 and associated controls, take preventative actions and continue to update this information as needed.
6. Continuous Improvement Activities
HCP remains committed to accepting feedback from HCP Members and audience members regarding the controls in place, if they are working or if there are any issues.
- All HCP members will be diligent to maintain a safe environment backstage.
- The Production Team, Stage Manager, Production Manager and Front of House will remain diligent in ensuring the areas accessible to the general public are compliant with COVID-19 controls, document any exceptions and take action if there are any exceptions that required resolution. All documented concerns will be submitted to the Production Manager for review and consideration.
For more information visit ONTARIO.CA/COVID or WSPS.CA/COVID19
NOTE: This document is intended for informational purposes only to provide an overview of the potential hazards posed in the workplace due to COVID-19. It is not intended as medical or scientific advice, to provide a comprehensive risk assessment for all workplaces, or to replace any legislated workplace safety obligations. Due to the ongoing evolution of the situation in Ontario and around the world, this document may be used as a guide in addition to guidance delivered by government and public health authorities, including, but not limited to the World Health Organization (WHO), Ontario m of Health, Public Health Ontario and the Centers for Disease
Control and Prevention (CDC)